Ever wonder why your sale quotations are often ignored or not responded? There could be something missing from your pitch that’s keeping you from striking gold. While repeatedly unanswered quotations are frustrating, they also demoralize business owners and sellers. We list down the most important points to keep in mind while preparing your next export sales quotation.
Opening statement
A Sale quotation is the first impression that you make on a prospective buyer and it is an opportunity for you to leave maximum impact. Understandably then it is imperative that before you list down the details of the quotation, you inform or educate the buyer a little bit about your business. He may be only interested in one of your products, but it is always a good idea to inform him about the vast array of products that you do business in which in turn shows credibility and helps in trust building.
Keep the language very simple and in line with your buyer’s preferences. Usually, plain and simple English is often successful in putting the point across as opposed to fancy industry jargons that might confuse your buyer.
Seller Information
This is the part that buyer usually jumps to, considering their inbox is flooded with seller quotations.
The seller’s name, address, contact information (Both phone number and Whatsapp) and email address.
While preparing the quotations, ensure following details are mentioned
- Seller’s Name
- Company Name
- Company Address
- Year Established
- Website
- Phone No:- Business Line
- Phone No: – Whatsapp No.
- Email Address
- Country
Product Information
After the professional introduction, it is time to come right down to the business end of it. Your product description needs to be concise, informative and must include relevant documents or certifications supporting your quality-based approach in doing business. Following information must be included to ensure you’re able to convince the buyer he is dealing with best product quality in the market.
- Product Name
- Grade or quality
- Product quality Certifications
- Production year
- Country of origin/manufacture
- Pricing/Order quantity/Delivery timelines
Payment/Shipment Terms
Most buyers are concerned with the good price and safe, successful shipment of the consignment. Additionally, many of them now firmly believe secure payments are the right way to do business. Present this part of the quotation very carefully. Selling price, payment terms and minimum order requirements all need to be highlighted
- Currency
- Minimum Quantity sold
- Price per unit –
- FOB Price (Source Port): $X,XXX.XX -$X,XX.XX
- CIF Price (Destination Port): $X,XXX.XX -$X,XX.XX
- Payment terms (L/C, TT, CAD)
In addition to the above pivotal information, it is also important and sometimes necessary to provide a sneak peek of the product or its quality you wish to sell. List all your product categories with images, and if possible, product videos. You can mention the same in your quotation.
Sample Sales Quotation
How can we help?
Go4WorldBusiness is one of the very few B2B portals that boast a great number of verified buyers and sellers on their platform. The sellers have the option to contact buyers by filling the quotation form on the buyer’s profile page. Additionally, paid members can also post pictures of their products on their profile page. Privileged members on the website also get buyer contact information which in turn allows them to send a detailed quotation via email along with product’s sample videos and images.
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Thank you for sharing this helpful article
Thank you very much a very helpful information. I will send details of male triton Conshells to buyers who are interested to buy ,I have 1000 plus male triton Conshells all 25cm and above.
Thank you so much, very useful advice.
Very helpful and relevant information given by you. We are happy to utilise your portal for our export business.
Thanks for your efforts to advice on how to make proper of Quotation.
this is very useful us. thanks
Thanks another.its really helpful for us.
Thanks a lot..its very usefull
Very helpful and informative.thank you
Very Helpful….thank you very much…
Very nice and helpful thank you I really appreciate
THIS VERY USE FULL MESSAGE TO PREPARE THE QUOTATION WITH CLEAR INFORMATION OF OUR COMPANY DETAILS ,PRODUCT DETAILS,SAFETY,QUALITY,LIFE TIME OF PRODUCT,WITH QUANTITY AND BEST PRICE FOR SELLING.
THANK YOU SIR.
BY
SHANMUGAM T
SARASVATHI AGENCIES .
ALADI,CUDDALORE DISTRICT,TAMIL NADU,INDIA.606115.
even though whoever on line on the impex business it is helpful to upgrade the communication style and system with buyers. I got a knowledge and appreciate it.
tank you
Exellent piece of information.I remain guided.
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Excellent tips and info…Thanks.
Thank you for the tips.
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Very good initiative of yours. these guidelines are very helpful. thank you.
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Very Useful content spacially for new buisness owners.
Thanks for sharing.
Hi, We are gold member since 1month, we are not getting related inquires from go4world and we are not getting response from the buyers for the messages we have sent. please advise.
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Excellent article. It would help me in getting more business leads. Tq sisr
Very useful . Thanks for sharing
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Perfect quotation format needs help us
We are very happy with your detailed information and looking forward to contact you within few days. Renu Spice Distributors from Sri Lanka.
Thank you for your advice and its very useful.
Thanks, appreciate the help with this information.